Top 3 Apollo Email WarmUp Alternatives For Better Deliverability

Looking for the best Apollo email warmup alternatives?

With Apollo shutting down its email warmup tool, many users are now searching for reliable alternatives to improve their email deliverability.

While Apollo was a popular choice for email outreach, it’s no longer an option for warming up emails.

If you're facing challenges like high bounce rates and poor deliverability, you're not alone.

In this guide, I’ll walk you through the top alternatives to Apollo's warmup tool, helping you find the best solution for better email deliverability.

Here’s what you’ll find in this article:

• Why You Need an Email Warmup Tool: Understand why proper email warmup is critical for reducing bounce rates and improving deliverability.
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• Key Factors to Consider: Learn what to look for in a tool to meet your email outreach needs effectively.
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• Top 3 Apollo Email Warmup Alternatives: We’ll explore Warmforge from Salesforge, Mailreach, and Warmbox, covering their features, pricing, and benefits.
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• How to Choose the Best Tool for You: Get practical tips to select the right tool for your email campaigns.

By the end, you’ll have a clear understanding of the best Apollo email warmup alternatives, helping you make the right choice for your outreach.

Let’s dive in and explore what works best for your needs!

Also Read: Apollo.io Review: 1000+ SDR’s Experiences Demystified in 2024

TL;DR

Here’s a quick summary of the top Apollo email warmup alternatives:

• Warmforge: Affordable and highly effective, Warmforge offers excellent inbox deliverability at just $3/mailbox/month. Ideal for businesses of any size.
  
  
• Mailreach: Perfect for users needing advanced features like spam tests and customizable warmup settings. Starts at $20/mailbox/month—best for larger teams.
  
  
• Warmbox: Simple and budget-friendly, Warmbox is great for freelancers and small teams. Priced at $15/month, it improves deliverability without breaking the bank.

If you’re struggling with email deliverability using Apollo, one of these alternatives could be the key to boosting your outreach success.

Whether you need a budget-friendly option or a tool with more advanced features, there's an Apollo email warmup alternative here for you. 

Why Look for Apollo Email WarmUp Alternatives?

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If you’re here, you’re probably wondering whether there are better email warmup tools than Apollo out there. I get it—Apollo has made a name for itself in lead generation, but when it comes to email warmup, things aren’t always perfect.

Many users, like you, have reported several challenges with Apollo's email warmup feature. Let’s talk specifics:

1. Shut Down of the Warm-Up Pool: 

Recently, Apollo decided to shut down its email warm-up pool. This was due to non-compliance issues with Gmail’s policy, which left many users in the lurch without a reliable warm-up solution.

If you rely heavily on Gmail for outreach, you might be worried about the uncertainty that this kind of disruption brings.

2. Inconsistent Contact Data: 

Some users noticed that Apollo’s contact database wasn’t always reliable. Imagine purchasing Apollo for its promise of extensive lead data, only to realise that many of the “contacts” didn’t actually have emails or relevant information.

This makes the tool less effective, especially if you’re trying to reach a broad audience in B2B. 

3. Integration Complications: 

Apollo does offer Zapier integration, but users have occasionally reported difficulties in syncing their email prospecting workflows with certain CRMs.

While the integration exists, it may not always function as smoothly with tools like Close CRM, requiring more manual work than expected. 

4. Unpredictable Email Limits 

One of the most common complaints is Apollo’s sudden change in email limits. As noted by users, Apollo dropped its free email credits from 10,000 to just 100.

This drastic reduction has made it difficult for users, especially small businesses or startups, to scale their email outreach without incurring higher costs.

5. Issues with Customer Support: 

Poor customer service is another drawback frequently reported by users. They find that response times are slow, and support can often be unhelpful or argumentative.

This becomes frustrating when you’re in the middle of trying to solve a pressing issue with email deliverability or campaign performance. 

These specific problems have made many users look for Apollo email warmup alternatives that can better meet their needs—tools that offer reliability, smoother integration, and more control.

Also Read: 15 Best Cold Email Software - Handpicked, Unbiased Comparison

Before we dive into the top Apollo Email Warmup alternatives, let’s first look at the key factors you should consider to choose the best email warmup tool for your needs.

9 Key Factors to Consider When Choosing an Email WarmUp Tool

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Also Read: Email Warm-Up: Why It's Important for High Volume Email Senders

When selecting an email warmup tool, several key factors are essential to consider to ensure it fits your needs. Here are the most important ones:

1. IP Reputation Management

• The tool should maintain a good sender reputation by gradually warming up your email account. It should ensure that your emails aren't flagged as spam during the warmup process.

2. Deliverability Improvement

• The main goal of warming up an email is to improve inbox deliverability. Check if the tool helps emails land in the inbox rather than the spam folder, boosting open and reply rates.

3. Automation Capabilities

• A good email warmup tool should automate the entire process without needing manual intervention. Look for tools that handle sending, replying, and tracking email performance automatically.

4. Mailbox Compatibility

• Ensure that the tool works with your email provider (e.g., Gmail, Outlook, custom domains). The ability to integrate smoothly with your email system is crucial.

5. Customization

• The tool should offer customization options, allowing you to control the number of emails sent daily, reply settings, and warmup duration based on your needs.

6. Analytics and Reporting

• Look for detailed analytics and reporting features. These will help you track your warmup progress, deliverability improvements, and inbox placement rates.

7. Pricing

• Compare pricing plans based on the features offered. Some tools offer tiered pricing based on the number of accounts, warmup speed, or deliverability guarantees.

8. Customer Support

• Reliable customer support is essential, especially if issues arise during the warmup process. Make sure the tool offers responsive and knowledgeable support.

9. Security and Privacy

• Check whether the tool follows best practices for data security and privacy. Since it deals with sensitive email content, ensuring compliance with regulations like GDPR is important.

By evaluating these factors, you can choose an email warmup tool that aligns with your business goals and helps maximize email outreach success.

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Now that we’ve covered what to look for let’s explore the top 3 alternatives to help you make an informed decision.

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Top 3 Apollo Email WarmUp Alternatives

Here are the top 3 Apollo.io Email WarmUp Alternatives for better deliverability

1. Warmforge
2. Mailreach
3. Warmbox

Let's understand each alternative in detail.

1. Warmforge

Warmforge is an email warmup tool that improves deliverability by ensuring your emails reach the primary inbox, not the spam folder. It’s a reliable alternative to Apollo, offering simplicity and a focus on enhancing email reputation.

Key Features of Warmforge

• Heat Score for Deliverability: Warmforge provides a heat score to help you measure and track your email reputation, ensuring that your emails maintain strong deliverability as you scale your outreach.

• Automated Email Warmup: The tool automatically warms up your email accounts to build a good sender reputation, which helps prevent your emails from being flagged as spam.

• Customizable Warmup Settings: Warmforge offers customization options, allowing you to control the speed and number of warmup emails sent, giving you flexibility depending on your needs.

• Support for Google Workspace & Office 365: Warmforge integrates seamlessly with both Google Workspace and Office 365, making it a versatile choice for a range of email users.

Warmforge Pricing

Warmforge offers flexible pricing, starting at $12 per mailbox per month, with options as low as $3 per mailbox for larger setups.

The pricing structure is competitive when compared to other Apollo email warmup alternatives, offering a balance between affordability and robust features.Pros and Cons of Warmforge

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Pros:

• Simple Setup: The tool is easy to set up and use, making it a great option for both beginners and experienced users.

• Customizable Warmup: You have control over how fast or slow your emails are warmed up, providing flexibility based on your outreach strategy.

• Strong Deliverability: The heat score feature helps keep track of your email deliverability, ensuring your messages land in the inbox.

• Seamless Integration: Supports both Google Workspace and Office 365, making it suitable for a variety of email users.

Cons:

• Limited to Email Warmup: While excellent at email warmup, Warmforge is not an all-in-one email outreach solution. You may need to integrate it with other tools for broader email campaign management.

Warmforge Review

Warmforge has received excellent reviews across platforms:

• G2: 4.9/5
• Product Hunt: 4.8/5

Users praise Warmforge for its ease of use and its ability to significantly improve email deliverability.

Many reviews highlight how the tool’s customization options and the heat score feature allow them to better manage their email outreach campaigns without worrying about emails landing in spam folders.

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Summary of Warmforge

Warmforge is a reliable and user-friendly option for anyone searching for Apollo email warmup alternatives. Its focus on improving email deliverability, customizable settings, and ease of use make it a top choice.

If your goal is to ensure your emails land in the primary inbox and improve your sender reputation, Warmforge is a tool worth considering.

With competitive pricing and excellent reviews, it's a solid investment for those serious about email outreach.

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2. Mailreach

Mailreach is one of the top Apollo email warmup alternatives known for helping businesses improve email deliverability and ensure their messages reach the inbox rather than the spam folder.

If you're looking for a simple, yet effective email warmup solution, Mailreach could be the right fit for you.

Key Features of Mailreach

• Automated Email Warmup: Mailreach automatically warms up your email accounts, improving the sender reputation and ensuring your emails land in the inbox.

• Spam Testing: Mailreach includes a spam test feature that helps you understand how email providers view your emails, so you can make adjustments before sending them.

• Custom Warmup Settings: The platform allows you to adjust the number of warmup emails, making it flexible depending on your outreach strategy.

• Domain and Mailbox Health Checks: Mailreach checks for key factors like DKIM, SPF, and DMARC, ensuring your domain and email settings are optimal for high deliverability.

Mailreach Pricing

Mailreach pricing starts at $25/month per mailbox, with the option to add spam test credits for an additional cost.

You can also save 20% by opting for annual billing, making the tool accessible for businesses of all sizes.

The pricing is competitive compared to other Apollo email warmup alternatives, considering the features it provides.

Pros and Cons of Mailreach

Pros:

• Effective Deliverability: Mailreach is highly praised for improving open and deliverability rates.

• User-Friendly: It’s simple to set up and use, which is ideal for users who don’t want to deal with technical complexity.

• Comprehensive Health Checks: Mailreach ensures your domain and email settings are correctly configured to improve performance.

• Responsive Support: The customer support team is known for being quick and helpful.

Cons:

• Higher Pricing: It’s slightly more expensive than some alternatives, particularly if you need to add spam test credits.

• Limited Bulk Features: Managing multiple mailboxes can be tedious, as Mailreach lacks bulk management tools.

Mailreach Review

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Mailreach enjoys strong reviews across various platforms:

• G2: 4.6/5
• Capterra: 5/5
• GetApp: 5/5

Users often highlight Mailreach’s ability to enhance email deliverability and its intuitive interface.

The tool’s spam checker is a favorite feature for users who want to ensure their emails stay out of the spam folder.

However, some users have noted that the platform can be a bit pricey, especially when using multiple accounts or adding extra credits.

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Summary of Mailreach

Mailreach is a solid email warmup tool that provides great features to help businesses improve their deliverability and sender reputation.

While it may be priced slightly higher than other Apollo email warmup alternatives, its ease of use, strong performance, and responsive support make it a top contender.

If you're serious about improving your email outreach, Mailreach is worth considering for your next campaign.

Also Read: Don't Let Invalid Emails Slip Through: The Benefits of Email Verification

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3. Warmbox

Warmbox is another strong contender among Apollo email warmup alternatives. It’s designed for users who need a straightforward and effective way to warm up their emails and improve deliverability, ensuring that their cold emails land in the inbox instead of the spam folder.

Key Features of Warmbox

• Automated Warmup: Warmbox automates the email warmup process, improving your domain reputation by sending and receiving emails on your behalf to build trust with inbox providers.

• Blacklist Monitoring & DNS Checker: Warmbox includes useful tools like a blacklist monitor and DNS checker to ensure that your domain is properly configured and not flagged, optimizing deliverability.

• Customizable Warmup Settings: You have control over how many emails are sent per day, allowing you to customize the pace of warmup based on your campaign's needs.

• Inbox Placement Reports: Warmbox generates reports on where your emails land (inbox or spam), helping you track performance and make necessary adjustments.

Also Read: Top 5 ZoomInfo Alternatives For Effective Outreach

Warmbox Pricing

Warmbox offers pricing plans that range from $15/month for the Solo plan (1 mailbox, 50 emails/day) to $139/month for the Growth plan (5 mailboxes, 500 emails/day).

These flexible pricing tiers make Warmbox accessible for businesses of various sizes, offering good value compared to other Apollo email warmup alternatives.

Pros and Cons of Warmbox

Pros:

• Easy to Use: Warmbox is known for its user-friendly interface, making it easy to set up and manage email warmups.

• Cost-Effective: The pricing is affordable, especially for smaller businesses or individual users.

• Comprehensive Reporting: The detailed inbox placement reports allow you to monitor your email performance and adjust accordingly.

Cons:

• Limited Features on Basic Plans: The lower-tier plans, such as the Solo plan, have limited email warmup capacity, which may not be sufficient for larger campaigns.

• No Free Trial: Unlike some competitors, Warmbox doesn’t offer a free trial, making it harder for users to test before buying.

Warmbox Review

Warmbox has a 4.4/5 rating on Product Hunt, where users appreciate its simplicity and effectiveness in improving email deliverability.

While it doesn’t have reviews on platforms like G2, Capterra, or GetApp, the feedback on Product Hunt highlights how useful it is for small and medium-sized businesses looking to improve their cold email outreach.

Summary of Warmbox

Warmbox is an effective and affordable email warmup tool that stands out among Apollo email warmup alternatives.

Its automation and reporting features make it a reliable choice for boosting email deliverability.

Although it may lack some advanced features and a free trial, Warmbox’s ease of use and competitive pricing make it a solid choice for small businesses or teams starting their cold email outreach efforts.

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How to Pick the Best Email Warmup Tool for Your Needs

Choosing the best email warmup tool really depends on what you and I are looking for in our email outreach strategy. Each tool has different strengths, and understanding these will help us pick the right one that suits our specific needs.

Here’s a comparison table of the top Apollo email warmup alternatives to help you decide which tool aligns best with what you might need:

By understanding the strengths and weaknesses of each tool, you’ll be able to pick the best Apollo email warmup alternative that fits your email outreach needs perfectly.

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Conclusion

If Apollo's email warmup tool lacks features like flexibility, pricing options, or warmup effectiveness, here are top alternatives:

• Warmforge: Reliable and affordable, perfect for businesses of all sizes. It ensures strong inbox deliverability with an easy-to-use interface.
  
  
• Mailreach: Offers advanced features like spam test credits and customizable warmup settings, ideal for higher control and deliverability assurance.
  
  
• Warmbox: Simple and cost-effective, offering inbox placement reports and customizable settings, great for freelancers and small teams.

Switch to a better email warmup tool today and boost your outreach success with Warmforge, Mailreach, or Warmbox.

Ready to Make the Switch?

Now is the ideal time to evaluate these Apollo email warmup alternatives and pick the one that aligns best with your outreach goals—whether it’s better inbox deliverability, enhanced spam testing, or affordable pricing.

Switching to the right tool can greatly improve your email outreach and deliverability rates.

Don’t settle for less when there’s a better alternative out there. Explore Warmforge, Mailreach, or Warmbox today, and see how the right tool can take your email outreach to the next level!

And remember, Warmforge offers you one of the most affordable and effective ways to ensure your emails land in the primary inbox. Try it today and boost your deliverability and outreach success!